Where this dealership's inventory and market data come from. Each store uses its own accounts and pays its own usage.

VinCue

Each automatic pull replaces the lot with what VinCue currently lists, so a car that sold drops off on its own. With this off, inventory only changes when somebody presses ⚡ Sync — and cars that have sold keep showing in Deal Finder until they do.

Set “which vehicles” whenever a second source feeds this store. A sync set to the whole lot deletes everything the other source brought in — and nothing warns you, because the feed itself is a perfectly normal size. It just covers the other half of the lot. While vAuto sends used cars and VinCue keeps the new ones fresh, this should be New cars only.

Inventory by email

If your inventory vendor emails a scheduled export instead of offering a feed, Zeus can collect it from its own mailbox — no server, nothing to install. Put the exact address the export arrives from. More than one vendor can send to the same mailbox — separate the addresses with a comma and Zeus works out what each file is by opening it.

Set Used cars only if the vendor sends new and used in separate files. Without it Zeus compares a used-car export against the whole lot, decides the feed came in short, and refuses it — which is the guard doing its job on a file that was never wrong. “Whatever the file says” only works when the export carries a New/Used column.

Zeus only takes a file from that exact address, and only when Microsoft confirms the message really came from it — anyone can put an address in a From line, and the attachment replaces your lot.

Listing copy written by AI

Zeus can write each vehicle’s description from its own equipment instead of using the standard one. It writes from the equipment list only, and checks its own work before showing it — anything it cannot source from the car is thrown away and the standard description is used instead. Key from console.anthropic.com.

Let AI fill in the specifications Horsepower, MPG, towing, cargo room and seating are not in your inventory feed, so Zeus leaves them out. Tick this and the AI adds the manufacturer's published figures for the year, model and trim from its own knowledge. They describe the MODEL, not the car on your lot — towing changes with the axle, MPG with the drivetrain — so each figure is listed under the description for someone to check before it is published. History, owners, certification, warranty and price are never filled in this way.

Writes a description for every retail car that needs one. Cars whose description is already current are skipped free, wholesale and sold units are left out, and the run stops at the monthly cap. Takes a while on a full lot — the line above keeps count, and you can leave the page.

Customer words and the AI

For every customer Zeus has on file, and every Zeus Radar owner the chat names, Ask Zeus hands the AI a stand-in — “Customer A” — and puts the name back in the answer itself. A name Zeus has no card for — a husband, a nickname, a first or last name said on its own — goes as it was typed. Texts and emails are written by Zeus. Say it my way lets the AI reword one of those drafts: it gets the draft’s words with a mark where the name goes, never the name, and Zeus checks what comes back before you see it. It stays off until Anthropic confirms in writing that it keeps nothing it is sent on this store’s key (zero data retention), and an admin records that here.

Say it my way Puts a Say it my way button under a draft. Each press is an AI call, and one more when the first comes back wrong; the monthly limit above counts them.

Customers sent in

Two ways in. Have the system your store already uses email them to the same mailbox Zeus watches for inventory, or upload the file by hand. Zeus never puts two people together — if somebody is already on file, the new one comes in as their own card, and you decide. Nothing is read until you switch it on, and the address below is trusted for customers only: it can never replace your inventory.

MarketCheck

Powers the 50-mile market comparison, factory build sheets and OEM incentives.

vAuto

Saved for when the vAuto connection is built. Nothing reads from vAuto yet — use the inventory upload in the meantime.

Photos

Images from the photo vendor, matched onto the lot by VIN. The vAuto export carries a photo count and no address, so the pictures come from here. Three ways in and they all end up the same place: paste a link below, have the vendor email the file to the inbox Zeus already watches, or upload it by hand. It only ever adds pictures to cars you already have.

CARFAX

Vehicle history straight from CARFAX, instead of the four Yes/blank columns the inventory feed carries. Nothing reads from CARFAX yet — these are stored ready for the connection, and what Zeus needs from them is written down in docs/carfax-integration-request.md.

Recon sheet

The used-car service drive’s Google Sheet, matched onto the lot by stock number — or by VIN if the sheet doesn’t carry stock numbers. In the Sheet: File → Share → Publish to web, pick the recon tab by name, choose Comma-separated values (.csv), and paste the link it gives you. The sheet’s normal link works too if it’s shared with anyone who has the link.

How this dealership's vehicles get into Zeus. Pull them from VinCue, or upload an export from vAuto or your DMS — column headings are matched automatically.

Photos come from VinCue — the vAuto export carries a photo count and no image address. This attaches them to the cars you already have, matched by VIN. It adds no vehicles and removes none.

Decoding every VIN lets the Deal Finder search by equipment — "sunroof", "tow package". Each new VIN is one paid decode; ones already decoded are free.

Removes every vehicle from this dealership. There is no undo — take a backup first.

Store Settings

Dealership-level deal config — reserve %, warranty / GAP, bank fee, tax tiers, and the monthly rebate programs.

Open Store Settings

Monthly Incentives — sets lease rebates / cash

Upload the MWBC incentive summary workbook (.xlsx) each month. The newest "Month YYYY" tab's lease-cash columns become the per-trim lease rebates (cash) that auto-apply to every lease quote. This is the file that controls lease rebates — separate from the Lease Rate Sheet below.

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Lease Rate Sheet — sets residual / money factor

Upload the Stellantis SFS lease rate sheet (.pdf) each month. It refreshes every trim's money factor, residual, and acquisition fee used by the lease calculator and finder. This does NOT set lease rebates — those come from the Monthly Incentives workbook above.

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What the floor has flagged with Something looks wrong in Ask Zeus, newest first. Each one carries the tab, the deal and the last few messages as they were at the time.

Each role has its own guide, written for what that person actually does. Read one here, or send it to a teammate with the Guide button on the Team page.

Zeus keeps a customer's card this many days after the last thing that happened on it. Then the card and everything Zeus wrote on it go — the deals stay, with the name Zeus put on them taken off. Two years is the longest a store is allowed to keep it, so this number only goes down; 30 days is as short as Zeus takes it.

Run now is what makes the number above stick: it saves it, clears every card already past it, and then says the number Zeus ran at. Zeus also does the clean-up on its own in the background. A problem somebody reported that long ago goes with the cards — a report quotes a chat that can name the customer, so it cannot outlive the cards. Who looked at a card is kept two years whatever happens to the card.

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